Tiffin Parks & Recreation
Subject: DONATION AND SPONSORSHIP OF PARK FACILITIES and AMENITIES Number: 1.2
Approved: Department: Park and Recreation Page 1 of 3
Division: Parks Reviewed:
Purpose: To make certain that all park facilities are developed according to or in compliment to the park’s master design plan ensuring that only site suitable, high quality, cost effective structures and amenities are installed.
I. Policy and Practice
Donations of Structures and Amenities-Not Solicited By The Department
1.1 Design specifications for the proposed facility or amenity must be must be submitted to the Park and Recreation Director or City Administrator and are subject to the approval of the Mayor and City Administrator. The following will be considered in review of proposed facilities and/or amenities:
1.1.1 The proposed design must not raise public safety concerns and/or pose a hazard to public safety.
1.1.2 Developer must obtain a Certificate of Insurance naming the City of Tiffin as an additional insured party.
1.1.3 The proposed design specifications must comply with any relevant building codes, zoning, state regulations, ADA standards, city ordinances, and/or park and recreation department policies.
1.1.4 The need for the City to provide a source of electric, water, or sewer.
1.1.5 Material integrity and elements of design will be considered. Materials and design elements prohibited include but are not limited to glass windows and elements, particle board structures, and other materials not designed to withstand the climatic elements of Northwestern Ohio or the demands of public use.
1.1.6 The proposed design elements must compliment current and/or planned park design.
1.1.7 The timeline for the completion of the proposed project must be documented and approved by the City Administrator.
1.2 The construction and/or manufacturer installation plans of the proposed facility or amenity must be submitted to the Park and Recreation Director or City Administrator and are subject to the approval of the Groundskeeper, AND city departments as deemed necessary by the City Administrator and Park and Recreation Director. The following will be considered in the review of the proposed plans for construction and/or installation:
1.2.1 Installation of manufactured or prefabricated facilities or amenities must meet relevant current industry codes as well as follow guidelines for installation that are provided by the manufacturer.
1.2.2 Construction and/or installation plans must comply with any relevant federal, state, public utility codes and regulations as well as relevant city ordinances.
1.2.3 Installation must be implemented by an approved contractor or otherwise approved individual, and if relevant, appropriately certified professional.
1.2.4 Construction and/or installation may not interfere with future park development plans.
1.2.5 Construction and/or installation may not cause damage to existing property, landscape, or facilities including but not limited to water lines, sewer, electricity or lighting systems, irrigation systems, sports facilities, and recreation facilities.
1.3 The location of the proposed facility or amenities must be approved by the City Administrator, Park and Recreation Director and Groundskeeper and is subject to the following guidelines:
1.3.1 The location must not interfere with future park development plans.
1.3.2 The location may not interfere with and/or impede current park uses.
1.3.3 The location may not create additional maintenance issues or concerns.
1.4 A written document must be signed by all parties involved stating responsible parties for the upkeep; maintenance; repair of damage due to vandalism, acts of nature, or routine wear/use; and if necessary, removal of proposed facility or amenity prior to approval.
1.4.1 Structures not maintained appropriately by outside parties may be removed by the City without approval of the other parties.
1.4.2 Damaged structures not repaired in a timely manner by responsible outside parties may be removed by the City without approval of the other parties.
1.4.3 Once a structure/amenity is built or installed on public property, such as a city park, it becomes the property of the City of Tiffin unless another form of agreement is arranged in writing.
1.4.3a Once a structure or facility is installed on city property, such as a city park, it may not be removed without permission of the City of Tiffin.
1.4.3b In such case, where ownership remains with an outside party, the City of Tiffin and/or the Tiffin Park and Recreation Department at anytime may determine that a facility and/or structure be moved or removed from city property at the owner’s expense.
2.0 Donor and/or Sponsor Recognition
2.1 Facility donor and sponsor recognition will be determined at the time the donation is accepted and agreed upon by the donor/sponsor and the City Administrator.
2.1.1 As determined by the City Administrator and Park and Recreation staff, naming rights will only be considered when the scope of the gift covers a substantial percentage of facility development costs, costs to refurbish a facility, and/or a substantial percentage of estimated operation/maintenance costs over time.
2.2 The Tiffin Park and Recreation Department, as a public municipal entity, as a general practice will use donor naming rights sparingly utilizing the following guidelines:
2.3 The City of Tiffin and Tiffin Park and Recreation Department will use the following guidelines to recognize sponsors or donors of park facilities:
2.3.1 Rather than an outdoor location, whenever possible sponsor contributions will be highlighted inside a facility for park users of that facility to see.
2.3.2 The preferred method of sponsor and donor recognition is in the form of a tasteful plaque containing: sponsored by (name of business or organization) and the city and state of the business or organization.
2.3.3 To avoid the perception of commercialization, business or organization slogans will not be used, contact information in the form of a specific address, telephone number or website will not be provided on recognition plaques or signs.
Facility Development Policy